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Complaints

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Swansea Bay University Health Board aims to provide the very best care and treatment. 

We welcome all your views and want to learn from your experiences, good or bad.

The vast majority of people are happy with the service they receive. Sometimes though, things might not go as well as expected.  By telling us about your concerns, we can apologise to you, investigate and try to put things right. We will also learn lessons and improve services. 

However, there are some things that we cannot deal with under the arrangements, such as a complaint which was made and investigated under the arrangements that were in place before 1 April 2011.

Previously the health board was unable to deal with complaints regarding private patients. However, this has now been reviewed - further information below.

Complaints or concerns may be made through the medium of Welsh; in person, in writing or by telephone. A complaint or concern made in Welsh will not be treated less favourably than a complaint or concern made in English.

How can I raise my concern?

In person: 

If you feel able to do so, the best place to start is by talking to the staff who were involved with your care and treatment. They can try to sort out your concern immediately.

Via our Let's Talk campaign

If you wish to report what you think may be poor care while in hospital, or if you want to tell us about great care, you can use our Let's Talk campaign:

  • Please tell a member of staff straight away
  • Or, use our dedicated email: SBU.LetsTalk@wales.nhs.uk
  • Or you can ring us on 01639 684440 and leave a voicemail

Your concern will be treated confidentially, and you do not need to give your name or personal details, unless you want a reply.

If you wish to make a complaint you can contact the Patient Feedback Team, which deals with complaints:

Telephone: 01639 683363/683316 

Text: 07903594520

Email: SBU.Complaints@wales.nhs.uk  

Or you can write to:    

Mark Hackett

Chief Executive

SB Health Board Headquarters

1 Talbot Gateway

Baglan Energy Park

Port Talbot                               

SA12 7BR   

Complaints by private patients:

Private patient complaints can be sent to the SB Complaints inbox alternatively, complainants can be sent direct to the Chief Executive by letter. On receipt the complaint will be reviewed and the appropriate action taken.
The complainant will be informed of the action. This will be confirmed by email or in an acknowledgement letter to the complainant.

What if I have a complaint about my GP or other primary care provider?

If you have a concern about services that you have received from you General Practitioner (GP), dentist, pharmacist or optician you should ask the practice to look into this for you. If you feel you require further advice, you can contact the health board on 01639 683316 who will advise you on the next steps.

Swansea Bay Community Health Council

The Swansea Bay Community Health Council is a statutory organisation set up to monitor NHS Services for people living in the Neath Port Talbot and Swansea area.

Members of the council regularly visit hospitals and GP surgeries within the health board's area to ensure that people in the area are receiving good services from the NHS. Monitoring the quality of services is achieved by:

  • Assisting and advising people who wish to make complaints about NHS services
  • Offering information and advice about health and related services in our area to local people
  • Being consulted by the health board and others in changes to health services within our area
  • Monitoring the performance of NHS service providers

If you would like to get in contact with the Swansea Bay Community Health Council, you can find them at:

First Floor

Cimla Hospital

Cimla

Neath SA11 3SU

Alternatively, you can contact them on:

Tel: 01639 683490

e-mail: swanseabay@waleschc.org.uk

What happens next?

We will:

  • Let you know that we have received your concern within two working days after the day it is received (weekends and bank holidays not included)
  • At the same time, ask you if you have any particular needs that we should be aware of in dealing with your concern
  • Also ask you how much you want to be involved and get your consent to accessing your health records, if this is needed
  • Investigate your concern
  • As part of the investigation, decide with you whether we need to get specialist advice (such as a clinical opinion) or other independent help with sorting out your concern
  • Let you know what we have found and what we are going to do about it

In most cases, we will let you have a final reply within 30 working days of the date when we first received your concern (weekends and bank holidays not included). If we can’t reply to you in that time, we will give you the reasons why and let you know when you can expect a reply.

Some cases might need further investigation under the Redress Arrangements.  Redress is a range of actions that can be taken to resolve a concern where the organisation might have been at fault in causing some harm.  It can include a written apology and explanation of what happened, an offer of treatment/rehabilitation to help relieve the problem and/or financial compensation.

If Redress may apply to your concern, we will let you know what this means in more detail.

What you should do if you are still unhappy?

If your concern has been looked at by us and you are still not happy with our response, you can contact the Public Services Ombudsman for Wales.

Where a person remains dissatisfied with the outcome of an investigation of the Health Board’s compliance with the Welsh Language Standards, or a failure on the Health Board’s part to provide a bilingual service, they have the right to contact the Welsh Language Commissioner.

Phone: 0345 6033 221

E-mail: post@cyg-wlc.wales

Welsh Language Commissioner
Market Chambers
5–7 St Mary Street 
Cardiff CF10 1AT

How can I provide feedback which is not a complaint?

Please go to the Feedback page.

Useful contacts and information

'Putting Things Right' information documents

'Putting Things Right' audio version (Welsh)

'Putting Things Right" audio version (English)

'Putting Things Right' - British Sign Language video version

'Putting Things Right' easy read leaflet (Welsh)

'Putting Things Right' easy read leaflet (English)

NHS Direct Wales

Tel: 111

www.nhsdirect.wales.nhs.uk

Putting things right

Please follow this link to the Putting things right section of the Welsh Government website 

Citizen's Advice Bureau

Tel: 0844 477 2020

www.adviceguide.org.uk/wales

Contacting the Public Services Ombudsman for Wales

Tel: 0300 790 0203

www.Ombudsman-wales.org.uk

Email: ask@ombudsman-wales.org.uk

 

Address:

1 Ffordd yr Hen Gae

Pencoed

Cardiff

CF35 5LJ

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